Facilities Planning is the process of aligning physical space with organizational needs — ensuring that every square meter of a building supports how people actually work. As hybrid working models, flexible layouts, and shifting occupancy patterns reshape modern offices, effective space management has become critical to controlling costs, supporting productivity, and creating workplaces people want to use.

To help facilities professionals respond to these changes, the Facilities Planning and Space Management for Modern Workplaces training course, offered by The British Academy for Training and Development, provides practical tools for developing workplace strategy, analyzing space utilization, and managing occupancy planning across dynamic work environments.

Through a data-driven, practical approach, participants learn how to plan space more effectively, respond to changing occupancy needs, and align facilities decisions with broader organizational goals.

By the end of this course, participants will be able to:

• Understand the core principles of Facilities Planning and its role in supporting organizational objectives.
• Develop a workplace strategy that reflects how employees actually use space.
• Measure and analyze space utilization using occupancy data and observation techniques.
• Apply occupancy planning methods to forecast future space needs.
• Design flexible layouts that support hybrid and activity-based working models.
• Use space management data to support real estate and cost-reduction decisions.
• Communicate space planning recommendations effectively to stakeholders and leadership.

Target Group

• Facilities and space managers
• Workplace strategy and real estate professionals
• Office and workplace experience managers
• Facilities planners and coordinators
• Operations managers involved in space and occupancy decisions

Introduction to Facilities Planning

• Defining facilities planning and its strategic role
• The shift from traditional office layouts to modern, flexible workplaces
• Key drivers shaping facilities planning today

Space Management Fundamentals

• Core principles of effective space management
• Space standards, benchmarks, and allocation methods
• Balancing space efficiency with employee experience

Space Utilization Analysis

• Methods for measuring space utilization, including sensors and observation studies
• Interpreting utilization data to identify underused or overcrowded areas
• Using utilization insights to inform layout and design decisions

Occupancy Planning

• Forecasting future space needs based on headcount and growth plans
• Scenario planning for hybrid and flexible work arrangements
• Aligning occupancy planning with lease and real estate decisions

Workplace Strategy and Design

• Developing a workplace strategy aligned with organizational culture
• Designing spaces to support collaboration, focus, and flexibility
• Change management considerations when redesigning workspaces

Technology and Tools for Space Management

• Using computer-aided facility management (CAFM) systems for space tracking
• Leveraging sensors and workplace analytics platforms
• Integrating space data with broader facilities management systems