Documents and records are vital assets in organizations, whether they are paper-based or electronic. Ensuring their safe preservation and protecting them from tampering, theft, or loss is one of the key challenges faced by companies and organizations across various sectors. The course "Paper and Electronic Documents and Records Security" aims to empower participants with the necessary skills and knowledge to apply best practices for security and protection of documents in different work environments.

The course covers techniques and methods for safeguarding documents from internal and external threats, including the implementation of security systems for both electronic and paper documents, preventive measures against unauthorized access, and strategies for protecting and securing information from attackers. This comprehensive course, offered by the British Academy for Training and Development, provides participants with the knowledge and skills needed to achieve the highest levels of security in document handling.

Who Should Attend?

• Information and administrative security employees in companies and institutions.
• Individuals responsible for document management and archiving in organizations.
• Lawyers and legal advisors dealing with sensitive documents.
• Individuals working in environments where the secure handling of paper and electronic documents is essential.

Knowledge and Benefits:

After completing the program, participants will be able to master the following:

• Understand the importance of security for both paper and electronic documents.
• Apply effective strategies and procedures to protect documents and information.
• Develop skills in monitoring and managing documents through advanced security systems.
• Identify and analyze potential risks and threats to documents and records.
• Gain knowledge about backup and secure storage techniques for documents.

Introduction to Document and Record Security

• Definition of Document and Record Security
  • Importance of preserving documents in organizations.
  • Risks threatening paper and electronic documents.
  • The relationship between cybersecurity and document security.
• Types of Documents and Records
  • Paper Documents: Classification and storage.
  • Electronic Documents: Classification, security, and protection.
  • Distinguishing between sensitive and non-sensitive documents.
• Legal and Regulatory Standards for Document Security
  • International and local regulations and legislations.
  • The importance of compliance with data protection laws.
  • Legal challenges associated with document security.

Paper Document Security

• Paper Document Protection Techniques
  • Secure storage of documents.
  • Use of locks and encryption systems to protect files.
  • Indexing and continuous review techniques.
• Preventive Measures to Avoid Unauthorized Access
  • Ensuring document security in offices.
  • Creating procedures for monitored document access.
  • Preventive measures to maintain document confidentiality.
• Paper Document Transport and Distribution Security
  • Security measures when sending paper documents.
  • Use of tracking systems to monitor document movement.
  • Precautionary measures during receipt and delivery processes.

Electronic Document Security

• Encryption and Authentication Systems for Electronic Documents
  • Different encryption techniques used to protect documents.
  • The role of electronic authentication in document protection.
  • User identity verification tools for document access.
• Preventive Measures to Avoid Unauthorized Access to Electronic Documents
  • Use of strong passwords and two-factor authentication systems.
  • Enabling advanced security systems such as firewalls.
  • Monitoring unauthorized access to systems and data.
• Secure Storage of Electronic Documents
  • Secure use of cloud computing.
  • Backup techniques for electronic documents.
  • Storing documents on secure digital media.

Document Management and Protection Systems

• Electronic Document Management Systems (DMS)
  • Introduction to Document Management Systems.
  • How DMS integrates with organizational security systems.
  • Features of DMS in maintaining security and privacy.
• Access Rights Management for Documents
  • Defining permissions and access levels for employees.
  • Activity monitoring and document access review techniques.
  • Access rules based on job roles.
• Preventive Measures to Ensure Document Confidentiality
  • Limiting excessive data access.
  • Secure data deletion techniques.
  • Hiding sensitive information from unauthorized users.

Preventive Measures in Document Handling

• Ongoing Auditing and Review Procedures
  • The importance of regular auditing of documents and records.
  • Monitoring document access and making modifications.
  • The role of security teams in continuous system review.
• Backup Techniques and Data Protection
  • Strategies for backing up documents.
  • Techniques for securing backups against loss or damage.
  • Storing backups in secure environments.
• Archiving and Document Preservation Procedures
  • Long-term archiving strategies for documents.
  • Techniques for storing documents and data away from risks.
  • Ensuring quick and secure access to archived documents.

Risks and Threats to Document Security

• Risks Associated with Internal Threats
  • Employee threats and unauthorized access.
  • Human errors in handling documents.
  • Employee training for security awareness to protect data.
• External Risks to Document Security
  • Cyberattacks such as viruses and malware.
  • Attempts to steal or manipulate data.
  • Strategies to combat social engineering attacks.
• Responding to Document Security Incidents
  • Preparing an incident response plan for leaks.
  • Investigative mechanisms for security incidents.
  • Document recovery strategies post-incident.

Integration of Paper and Electronic Document Security

• Unified Handling of Paper and Electronic Documents
  • Integrating security systems between paper and electronic documents.
  • Using integrated systems to improve document management.
  • Applying unified protection techniques across different systems.
• Shared Security Measures for Paper and Electronic Documents
  • Applying access control methods to both document types.
  • Enhancing classification procedures and maintaining confidentiality.
  • Ensuring document integrity during transport between media.
• Tools and Software for Security Integration
  • Using advanced tools for document monitoring across systems.
  • Document management software that supports information security.
  • Tools for securing documents across various platforms.

Best Practices and Future Trends in Document Security

• Best Practices for Protecting Documents in Organizations
  • Developing security policies for documents.
  • Continuous employee training on security best practices.
  • Using emerging technologies like artificial intelligence in document protection.
• Future Trends in Document Security
  • The role of modern technology in developing document security.
  • Future challenges in preserving digital documents.
  • Adapting to new technologies for document protection.
• Developing a Comprehensive Document Security Strategy for Organizations
  • Setting long-term security goals.
  • Building a security culture within the organization.
  • Improving the organization's response to technological advancements in security.