The British Academy for Training and Development offers a training course on records security and important documents maintenance. It is presented to whoever desires to develop his skills and gain more experience in securing, maintaining and archiving records and documents.
A document is defined as any material that contains useful information whether it is a paper, picture, a CD…etc. It has been created as a result of a particular device activity for protecting such record from being misused by unauthorized individuals. There should be security measures that prevent them from reaching those records. Besides, such records should have a suitable confidentiality degree according to the importance of contents. In fact, the more important the information in the document is, the more important protection is needed. One of the best ways to send records is through private meetings, from the document sender to the receiver. That is why using these programs is important as they protect information confidentiality and supports its security.
The last decade of the twentieth century has witnessed several developments in the field of Information Technology and Communication. These modern developments in networking have given institutions the chance to link their departments together using a unified system, no matter how far the distance between them is. They mainly depend on the recent developments witnessed by the methods of creating, saving and exchanging electronic sheets. It also affects the easiness of transferring messages, records, and software to any location linked to network around the world. This has lead a great deal of public and private institutions to use international communication networks. Consequently, the spread of these new methods has helped in using electronic records by public and private institutions without having any hard copies for them, which means that all the work is done electronically.
Information security means maintaining information from being changed or modified by persons ineligible to access it In other words, when anybody hacks or misuses your private data, whether intentionally or unintentionally, this is considered to be violation of data. When a virus infects computers, it either changes or damages your data, which violates data integrity. This kind of violation might also happen when an unauthorized employee changes his salary in the database or salaries, or when an unauthorized user damages a website on the internet … etc. In addition, data integrity means that all changes in data are instantaneous. Thus, if a bank client withdraw or deposit funds, this should appear in his account. Data disruption is not necessarily an act of vandalism, where a software error may lead to that. That is why it is very important to acquire enough experience in Information Security Management.
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